Contributed Papers & Posters


Contributed Papers and Posters

Contributed Paper Presentations

Contributed Paper presentations should be 15 minutes long. There will be 3 minutes available for questions and 2 minutes for change over and set up. Computers, projectors, and screens will be provided in all presentation rooms. 
Please arrive at your presentation room a few minutes before the start of your Parallel Session and identify yourself to the Session Chair. The last speaker in each Contributed Paper will be the Session Chair unless notified otherwise.

First-time presenter’s award

An award is made for the best first-time presenter at the conference. The criteria to qualify for this award are that the presenter should be making their first presentation at an AARES Conference and their first presentation at any national or international conference was no more than 12 months ago. If you qualify, please let your Session Chair know. 

Session Chairs

The last speaker in each Contributed Paper will be the Session Chair unless notified otherwise. The Session Chair ensures the smooth running of the conference by making sure that the presenters feel welcome and that all technical issues are resolved. There will be audio-visual technicians available to help with any technical issues. 
The Conference Program is timed to synchronize presentations in parallel sessions to allow audience members to move between presentation rooms. This means that if a paper has been withdrawn, plan to take a recess for 20 minutes and stick to the original schedule.

Instructions for uploading presentations (for presenters in Contributed Paper sessions and Special Sessions)

  • Bring an electronic copy of your presentation to the conference venue on a USB drive.
  • Contact the audio-visual team at least one hour before your session starts to get your presentation loaded (ask at the registration desk in the Cultural Centre building).
  • Please check the details of your session in the conference program and label your presentation file using this format: Date_Time_Paper Session Title_Location_Name

Poster presentations

Posters will be displayed in the Lobby of the Cultural Centre Kambri throughout the conference.

Please bring your poster to the Lobby area for the Welcome Reception from 5:00pm Tuesday 6 February or from 7:30am Wednesday to Friday to hang your poster up for display (i.e., for day registrants). Poster presenters are responsible for hanging their own posters. Volunteers will be available to assist. Poster presenters are encouraged to stand by their posters during the morning tea and afternoon tea breaks and discuss their work with delegates. 

There is a “People’s Choice” award for best poster, so please include your Submission Number on the bottom of your poster. A voting slip will be attached to conference delegates’ name tags, and they will be asked to write the number of their choice for the best poster on that and put it in a box at the registration desk. Voting closes at lunchtime on Friday 9 February.

Poster format: Include your Submission Number at the bottom of your poster. We recommend formatting your poster as A0 poster (841 x 1189mm) and to use a portrait orientation. Add photos, graphs, tables and text boxes to suit. Don’t include too much text and use a large font (Good posters rely more on photos and graphs). Keep tables and graphs simple.